Collaboration between members of an association is a big challenge.
Typically, members are working remotely across varying time zones, further complicating communication and coordination. Yet collaboration remains essential for ongoing tasks within an organisation. For example, the creation of a newsletter, document review, or editing digital publications are relevant to all members; collaboration is especially important when it comes to reviewing association statutes, charters, or various directives.
High dependency on emails
A call for collaboration is usually accompanied with a flood of emails. The review process has barely started and the organisation’s inbox already becomes swamped with new document versions, requests, and feedback about the document content. No one knows what is to be edited and how. Valuable knowledge collects dust in inboxes, leaving no chance to incorporate beneficial insights and conclusions. Not only does this have a dissuasive effect on employees, but it impedes the readiness to work effectively.
80% of all membership associations use emails for collaboration despite its obvious shortcomings. Also worthy of note, the security aspect of emails: they can be forwarded to anyone at any time; the content may be altered as well.
Existing collaboration tools have reached their limits
Besides email, other collaboration tools such as file sharing solutions, discussion forums, wikis, internal chats, etc. are used for joint effort. Similar to email, they quickly reach their limit. In the case of file and knowledge exchange, one can use less sophisticated solutions. But for long-term and intensive collaboration, the demands of the tool increase.
Unable to track changes and a clear lack of fixed rules for review, chaos is guaranteed. It’s impossible to track what changes were made, by whom, and which decisions have been made in parallel negotiations. Version chaos blocks collaboration. Common choices, like Google Docs and MS Word, are software oriented at document review and remain inadequate at solving these basing requirements.
Wasting time and money with document review
The majority of associations worldwide review documents per email before manually merging the collected changes. 27% print documents first, edit them, and then digitalize the changes.
Do these painstaking efforts sound familiar? Then you are ready for SMASHDOCs.
With SMASHDOCs, even big and complex documents can be reviewed 10x faster and easier than before. This increases productivity and saves money and time by significantly simplifying and speeding up the review process.
How can associations profit from SMASHDOCs?
Central knowledge hub: All documents in one application, all changes, and the full communication always remain in one single version of the document.
Always the latest version: Receive notifications for new changes in the document. Every user sees the latest version of the document at all times. Tedious searching for the correct version is a thing of the past.
Forget about email chaos: All questions and comments can be found and processed in the document. Additional emails become redundant while progress is permanently saved.
Role concept: Various editing rights and roles are individually assignable. Changes can be decided upon only with the right authorization.
Changes transparency: All changes are saved and can be retraced at all times. Forget about manual version comparison!
Real-time collaboration: Since SMASHDOCs is web-based, users can always work simultaneously on documents.
Export at the touch of a button: Final documents can be exported into various formats with just one click. For example, export your document into a perfectly formatted Word document or HTML.
Have we piqued your interest? Register today and take full advantage of SMASHDOCs.